The type of equipment that you need to purchase before starting your club will be dependent upon the art and type of training that you are offering. You may be able to start off with no equipment at all with students wearing their own loose fitting clothing and performing kicks and punches into the air. However for most arts a certain level of equipment will be required such as; Kick Shields, Target Pads, Floor Mats, Weapons and even Martial Arts Suits and Belts. There are many manufacturers and sellers out there and of course you can always look on Ebay or in your local high street sports stores, such as JD Sports. For my club I use an online martial arts shop to buy all of my pads but I get the suits and belts through my instructor who has his own supplier that provides custom made suits for our association. I think his supplier ships the suits from Pakistan and I myself have had many emails from prospective suppliers from this region offering me suits and equipment. Be careful to check these out before getting tied into a deal or handing over a lot of money. It took my instructor a while to find his current supplier after suffering a lot of substandard offerings from other suppliers. They had sounded good in the first place but their products did not live up to the promises.
The reason I use the online martial arts shop, other than the good quality of the products, is that they offer wholesale accounts for club instructors. This means that you can get lots of equipment for around half retail price. This is a great saver when buying equipment for the club. You can also offer to get students personal equipment for them. For example, training uniforms, belts, hands, feet and head guards can be offered. It is up to you whether you pass the saving on from your wholesale prices or whether you charge them retail and keep the difference for club funds to help finance pads and mats etc. For my class I have made up a price list with pictures of the pads and things I am selling along with sizes and colours available and I have laminated it. I keep this with me in case anybody is looking to buy them from me.
One thing to watch out for is the cost of postage and packing. Some companies don’t charge this on large orders but for smaller orders the postage can be proportionally quite high so try to wait until you have a few orders from students before sending off for it. It is also a good idea to get the money up front so that there is no risk of you being out of pocket. Other than actual training equipment there are a few things that you should consider having with you for the smooth running of the classes.
- Association Flags, Pictures, Manuals – Many associations have paraphernalia that the club and students need that are directly related to the association. Some associations have association or national flags displayed (such as Japan, Brazil, Korea) whilst others will display portraits of the grandmaster or other senior figures in the art. Check with your instructor about how to obtain these. Some associations also have manuals, both for instructors and for students. If your association uses these then make sure you get a supply of these to give to your students when they join your club.
- Money Box – Not everyone will come to your class with the exact money so it is a good idea to have some coins on hand to be able to break notes and offer change. A lockable money tin is a good place to keep your change. It can also be used to hold any payments made in the class. You are going to be focused on doing your class so if you can lock the money away then you don’t need to worry about any of it going missing should anyone be stupid enough to try and steal from a martial arts instructor!
- Calculator – You will be dealing with other people’s money. If you are not confident in your mental arithmetic then having a calculator on hand to work out class fees or equipment orders could be a wise choice. You don’t want students loosing trust in you by accidentally short changing them.
- Receipt book – In most cases this will not be needed but some students may require receipts for payments for equipment or class fees. These are inexpensive and can be kept on hand if required.
- Stationary – Make sure you have some pens available and a notepad. There will often be times when a student asks you something or tells you about an upcoming absence etc. and you should note this down so that you don’t forget. Remembering something can show that you care and help form a trust with your students.
- Document Holder – To keep all of your admin together you can carry a briefcase of some description, attaché case or document holder. We have something like this – Expanding file A4 fabric black.
It will look more professional than lugging it around in a carrier bag.
- Register – It is a good idea to keep a record of how many students and indeed which students have attended each class. You can make a register up on graph paper or create your own using excel or other spread sheet programs. Alternatively you can buy registers from high street stationers or from Amazon. Your association may have a minimum class attendance number that is required between gradings for instance and so a register can be used as proof that the student has at least met that requirement.
- Accident Book – It is likely that your insurance will include a requirement that you maintain an accident book to record any accidents that might occur at your classes. The records in this book will be used in the event that a claim is made against the policy. You can use a simple notebook for this purpose or alternatively you can purchase a ready made accident book from Amazon or from high street stationers.
- First Aid Kit – You should carry a basic First Aid Kit that includes plasters, bandages, antiseptic wipes etc. to be used in class in case of any minor injuries. Make sure that you have parental consent for any children before applying plasters. You need to be sure that they don’t have an allergy to the adhesive.
- Mobile Phone – Carry a mobile phone with you to classes and make sure you have contact details for any parents leaving their children with you.
- Laminator – I use a laminator to protect important documents and also to cover posters that are being put up outside. I also have a laminated price list. I would advise going for a hot laminator rather than a cold one. The hot one costs a little more but they are so easy to use and give a really professional look. The cold ones use sticky laminator sheets and in my opinion are difficult to use and can end up with air bubbles in your documents.
- Laptop – A laptop, Tablet or home computer can come in useful for your club. Whether it is producing posters and leaflets or managing registers and budgets in excel the computer is invaluable. Most people already have one of these but it might be an investment to get a portable device that is dedicated to your club. This way you can take it with you to class to fill in an electronic register and also have other electronic information to hand. Having it dedicated to your club means that it should not get clogged up with other applications, viruses, malware etc. that a normal household computer can get over time.